ARTICLE 1
NAME AND AFFILIATION
Section 1.1: Name.
The name of the Chapter is The Northeast Louisiana Society for Human Resource Management
(herein referred to as the "Chapter"). To avoid potential confusion,
the Chapter will refer to itself as The Northeast Louisiana Society for Human
Resource Management (NELA SHRM) and not as SHRM or the Society for Human
Resource Management.
Section 1.2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").
Section 1.3: Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.
ARTICLE 2
PURPOSE
The purposes of this Chapter, as a non-profit organization, are:
I. to provide a forum for the personal and professional development of our members;
II. to provide an opportunity to develop leadership, managerial, public speaking and group decision-making skills;
III. to provide an arena for the development of trust relationships where common problems can be discussed and deliberated;
IV. to provide an opportunity to focus on current human resource management issues of importance to our members;
V. to provide a focus for legislative attention to state and national human resource management issues;
VI. to provide valuable information gathering and dissemination channels;
VII. to provide a pool of human resource management leaders for perpetuation of the Chapter and of SHRM;
VIII. to serve as an important vehicle for introducing human resource management professionals to SHRM;
IX. to serve as a source of new members for SHRM; and
X. to serve as part of the two-way channel of communications between SHRM and the individual members.
The Chapter supports the purposes of SHRM, which are to promote the use of sound and ethical human resource management practices in the profession and:
a) to be a recognized world leader in human resource management;
b) to provide high-quality, dynamic and responsive programs and service to our customers with interests in human resource management;
c) to be the voice of the profession on human resource management issues;
d) to facilitate the development and guide the direction of the human resource profession; and
e) to establish, monitor and update standards for the profession.
ARTICLE 3
FISCAL YEAR
The fiscal year of the Chapter shall be the calendar year.
ARTICLE 4
MEMBERSHIP
Section 4.1: Qualifications for Membership. Qualifications for Membership. The qualifications for membership in the Chapter shall be as stated in Sections 4.3, 4.4, 4.5, and 4.6 of this Article. To achieve the mission of the Chapter there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, disability, veteran's status, or any other legally protected class.
Section 4.2: Non-transferability of Membership. Membership in the Chapter is neither transferable nor assignable.
Section 4.3: Individual Membership. Membership in the Chapter is held in the individual's name, not an organization with which the member is affiliated.
Section 4.4: Regular Members. Regular memberships may be granted to those persons who, at the time of application, have responsibility for the development, supervision and administration of the formal human resources program of their respective organization in any one of the following functional areas: Employment, Placement, Human Resource Planning, Training and Development, Employee and Labor Relations, Compensation and Benefits, Health/Safety/Security, Human Resource Research or Equal Employment Opportunity Administration. Other areas include: (a) faculty members holding an assistant, associate or full professor rank in human resource management or any of its specialized functions at an accredited college or university and have at least three years of experience at this level of teaching; (b) full-time consultants with at least three years experience practicing in the field of human resource management; and/or (c) full-time attorneys with at least three years experience in counseling and advising clients on matters relating to the human resource profession. Regular members may vote and hold office in the chapter.
Section 4.5: Associate Members. Individuals in human resource positions and/or individuals who do not meet the qualifications of other classes of membership but who can demonstrate, to the satisfaction of the Board of Directors, a bona fide interest in the human resource field and in the purpose of the group. This includes:
1) Individuals who are not presently employed in the human resource field, but were employed in the field previously, or who can demonstrate a bona fide interest in becoming employed in the field,
2) Individuals who have graduated within the last two (2) years with a bachelors degree or professional certificate with a major emphasis in the human resource field who have not yet secured employment in the field, and
3) Regular members who are not presently active in the practice of human resources but who intend to return to the profession. Individuals in this category may retain associate membership in the Chapter for up to two (2) years.
Associate membership shall not exceed 20% of the total membership at the time of application. No Associate Member shall lose membership status or be denied renewal of their membership if the loss of regular members should cause the regular membership to fall below the majority requirement.
Associate members will pay regular dues and luncheon costs, may vote and serve on committees, but may not hold an office on the Board of Directors.
Section 4.6: Student Members. Individuals who are (a) enrolled either as full-time or part-time students, at freshman standing or higher; (b) enrolled in the equivalent of at least six (6) credit hours; (c) enrolled in a four-year or graduate institution and/or a consortium of these or a two-year community college with a matriculation agreement between it and a four-year college or university which provides for automatic acceptance of the community college students into the four-year college or university; (d) able to provide verification of a demonstrated emphasis in human resource management subjects, and (e) able to provide verification of the college or university's human resources or related degree program. Student members may not vote or hold office in the Chapter.
Section 4.7: Application for Membership. Application for membership shall be on the Chapter application form. All applications shall be reviewed by the Membership Director and approved by the Board of Directors or their designee. New members shall be afforded full membership rights from the date of application approval by the Board of Directors or their designee.
Section 4.8: Voting. Each Regular and Associate members of the Chapter shall have the right to cast one vote on each matter brought before a vote of the members. Student Members are not eligible to vote. Votes shall be tallied by an Ad Hoc Committee appointed by the Board of Directors.
Section 4.9: Dues. Annual membership dues shall be established for the next year by the Board of Directors prior to the mailing of renewal notices.
ARTICLE 5
MEMBER MEETINGS
Section 5.1: Regular Meetings. Regular meetings of the members shall be held on the third Thursday of each month or as otherwise determined by the Board of Directors.
Section 5.2: Annual Meetings. The annual meeting of the members for electing Directors and Officers, and conducting other appropriate business shall be held in October or at such other time as determined by the Board of Directors.
Section 5.3: Special Meetings. Special meetings of members shall be held on call of the President, the Board of Directors or by members having one-twentieth of the votes entitled to be cast at such meeting.
Section 5.4: Notice of Meetings. Notice of all special and annual meetings shall be given to all members at least ten days prior to the meetings. Notice of regular meetings shall be given to all members at least seven days prior to the meeting.
Section 5.5: Quorum. Members holding one-tenth of the votes entitled to be cast, represented in person or by conference call, shall constitute a quorum. The vote of a majority of the members present at any meeting at which there is a quorum, either in person or by conference call, shall be necessary for the adoption of any matter voted on by the members, except to the extent that applicable state law may require a greater number.
ARTICLE 6
BOARD OF DIRECTORS
Section 6.1: Power and Duties. The Board of Directors (also referred to as the "Board") shall manage and control the property, business and affairs of the Chapter and in general exercise all powers of the Chapter.
Section 6.2: Officers. The following shall be members of the Board of Directors and shall be Officers of the Chapter: President, President-Elect, Treasurer, Secretary, and Marketing/PR/Communications Director.
Section 6.3: Composition of the Board of Directors. Along with the Officers listed in Section 6.2 of this Article, the Board of Directors shall also include Core Leadership Area Directors and the Past President. These shall constitute the governing body of the Chapter. Additional Core Leadership Area Directors shall be nominated by the President and elected from among the eligible membership as members of the Board of Directors, should new Core Leadership Areas be established by SHRM.
Section 6.4: Qualifications. All candidates for the Board of Directors must be Regular members of the chapter in good standing at the time of nomination or appointment and for their complete term of office. Per SHRM Bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office. The chapter also recommends that each Board member be a current member in good standing of SHRM throughout the duration of his/her term of office.
Section 6.5: Election - Term of Office. Officers and Directors shall be elected by the members at the annual meeting of the membership from the proposed slate of the nominating committee appointed by the Board of Directors at the beginning of each election year. Each elected Officer and Director shall assume office on January 1st following his/her election and shall hold office for one year or until his/her successor is elected and takes office. Officers and Directors may not be elected to serve more than two (2) consecutive terms in the same position.
Section 6.6: Vacancies. Any vacancy in the Board may be filled for the unexpired term by appointment of the President with the consent of the Board of Directors.
Section 6.7: Quorum. A simple majority of the total Board of Directors shall constitute a quorum for the transaction of business. The act of a majority of the Board of Directors present at any meeting at which there is a quorum, either in person or by conference call, shall be the act of the Governing Body, except to the extent that applicable state law may require a greater number. In addition, the Board may act by unanimous written consent of all voting members.
Section 6.8: Board of Directors' Responsibilities. The Board of Directors shall transact all business of the Chapter except as prescribed otherwise in these Bylaws or other governing instruments of the Chapter. A Regular member in good standing may request the President to place on the agenda of the next regular Board of Directors meeting any action for consideration by the Board of Directors.
Section 6.9: Removal of Director and Officer. Any Officer or Director may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. The Officer or Director shall be entitled to a due process hearing prior to any termination action being imposed.
ARTICLE 7
DUTIES AND RESPONSIBILITIES
The responsibilities of each member of the Board of Directors shall be as outlined in the position descriptions maintained by the Secretary and distributed to the Chapter Board. The position descriptions are subject to change as deemed necessary by the President and/or the Chapter Board.
Section 7.1: President Provide leadership to the local chapter consistent with state, regional, and SHRM policy, strategies and objectives. Effectively operate the chapter so that the needs of the members are met. Perform other duties as required by the local chapter's bylaws. Serve as a voting member of the State Council.
Responsible To: The members of the chapter and The State Council Director
Responsibilities:
· Conduct the business of the chapter in accordance with the chapter bylaws and serve as chairperson of the chapter's Board of Directors.
· Preside over the activities of all officers and directors, as well as standing committees, to ensure the accomplishment of chapter goals, objectives, and strategies.
· Monitor the use, accounting, and handling of the chapter funds.
· Chair all meetings of chapter officers and members.
· Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
· Represent the chapter in the Human Resources community.
· Attend State Council meetings and actively participate in State Council matters. Provide information to State Council as an elected representative of the chapter. Appoint proxy to attend State Council meetings when unable to attend.
· Maintain a current, active SHRM membership.
· Maintain communication with the State Council Director and the SHRM Regional Team.
· Communicate state, regional and/or SHRM’s goals, policies, and programs to chapter members. Represent the State Council to local chapter leaders and the membership.
· Serve as Chapter Legislative and Diversity Director.
Requirements:
· Must be an SHRM member in good standing elected by the chapter membership.
Section 7.2: Past President Advise the President and other officers and Board of Directors members regarding past practices, general operations, and other matters to assist in the smooth running of the organization.
Responsible To: The chapter President, The chapter Board of Directors, and The members of the chapter
Responsibilities:
· Act as advisor to chapter Board of Directors regarding past practices and operations in accordance with chapter’s bylaws. Upon request, assist officers in performing their responsibilities.
· Serve as Chair of the Bylaws and Nominating Committees.
· As Chair of Bylaws Committee, review bylaws and recommend any needed changes to Board of Directors for a vote and chapter approval.
· As Chair of Nominating Committee, develop a slate of qualified candidates for open Board of Directors positions in accordance with the bylaws. Communicate the open positions to the membership for a vote.
· Accumulate information all year about the chapter and compile it for the Chapter Achievement Plan submitted to SHRM by January 31 each year. Submission of the Chapter Achievement Plan is required by SHRM and covers the year just passed. Submissions should be sent no later than January 31 to your SHRM Regional Team at SHRM.
· Prepares submissions for chapter Pinnacle Award nominations, if applicable.
· Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
· Represent the chapter in the Human Resources community.
· Attend all monthly membership and Board of Directors meetings.
· Serve as chapter SHRM Foundation Director.
· Serve as chapter Professional Development and Certification Director.
Section 7.3: President Elect Assist the President in overseeing all the activities of the chapter. In the absence of the President, perform all the Presidential responsibilities.
Responsible To: The members of the chapter and The Chapter President
Responsibilities:
· Perform all special projects as assigned by the President.
· Upon request, assist all officers in performing their responsibilities.
· Attend (and preside over, if necessary) all monthly membership and Board of Directors meetings.
· Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
· Represent the chapter in the Human Resources community.
· Serve as chapter Program and Conference Director.
· Serve as chapter Web Master.
Section 7.4: Secretary Take minutes of chapter meetings and provide notice of meetings. Maintain chapter records and history.
Responsible To: The members of the chapter and The Chapter President
Responsibilities:
· Upon the advice of the president, the secretary should issue notice of officer and Board of Directors' meetings. After consultation with the president, the secretary could prepare copies of the agenda for such meetings.
· Maintain a record of attendance and prepare the minutes of all officers' and directors' meetings and regular chapter meetings.
· Keep an up-to-date roster of names and addresses of all chapter members. If addresses are changed, the secretary should notify SHRM headquarters.
· Distribute to the membership all meeting announcements, newsletters, and other information. This information should also be sent to the district director, the state director, and your SHRM Regional Team.
· Transmit all necessary annual election information to the membership and inform your SHRM Regional Team of the results.
· Chair the telephone committee, organizing members to call other members, informing them about meetings, speakers, events, changes, etc.
· Maintain and update a chapter library (books and references).
· File all personnel information, job opportunity letters, and other pertinent information.
· Handle all correspondence in relation to SHRM membership applications and forward all applications to SHRM upon receipt.
· File in the Chapter Administration Guide or other permanent record:
o Those original chapter bylaws and dated copies of each amendment to those bylaws.
o A list of current officers, committee members, and general membership.
o Copies of all chapter publications.
o Approved and signed minutes of all Board of Directors and membership meetings.
· Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
· Represent the chapter in the Human Resources community.
· Attend all monthly membership and Board of Directors meetings.
· Serve as Community/External Relations Director.
Section 7.5: Treasurer Act as financial officer and advisor to chapter Board of Directors. Checks the chapter mailbox at least weekly and distribute mail to the appropriate officer, director, or chair. Send dues notices and others invoices to members. File appropriate forms and information with IRS.
Responsible To: The members of the chapter and The Chapter President
Responsibilities:
Financial Officer and Advisor
· The treasurer, as an elected officer of the chapter, is a responsible member of the chapter's Board of Directors and must take part in discussion and action on all business of the chapter. As financial advisor of the chapter, the treasurer must be in a position to assess the financial implications of proposed actions by the Board of Directors and inform the committee prior to final decisions being made. Also, the treasurer must observe the financial direction of the chapter, recognize possible financial problems, and bring such problems to the attention of the Board of Directors for action.
· The treasurer shall receive, hold, and safeguard in the capacity of trustee and financial agent, all funds for the chapter.
· The treasurer shall disburse such funds only for normal and usual uses unless the Chapter's Board of Directors shall otherwise direct.
· Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
· Represent the chapter in the Human Resources community.
· Attend all monthly membership and Board of Directors meetings.
· Serve as chapter Membership & At-Large Director
Section 7.6: Marketing/Public Relations/Communications Director
Oversee and manage the marketing and public relations activities of the chapter. Guide the activities of the following committees: Salary Survey, Newsletter, Job Bank, Community Relations, Research, and College Relations.
Provide timely and comprehensive information to chapter members about programs, workshops, and other matters of interest via chapter publications. Provide timely and comprehensive information and other matters of interest about the chapter to external resources. Create and maintain a favorable image of the chapter working for the professional development of its members by: (a) keeping membership informed of chapter projects, activities and upcoming meetings, and (b) disseminating relevant professional information viewed as beneficial to the members. Lead the Newsletter, Web Site, and Membership Roster committees.
Responsible To: The members of the chapter and The Chapter President
Responsibilities:
· Direct and support the activities of Chairs and members of the Salary Survey Committee, Newsletter Committee, Job Bank Committee, Community Relations Committee, and Research Committee, and College Relations Committee. Coordinate their activities to support the chapter's mission. Recruit members to serve on these committees.
· Direct all the marketing and public relations activities of the chapter.
· Work with the chapter Membership Director to increase membership in chapter.
· Communicate with local media sources to ensure community awareness of chapter activities and events. Work with Communications Director to write and submit short chapter-related or HR-related news items for local newspaper or business paper.
· Work with Membership Director to plan chapter and community events.
· Act as a liaison between the Board of Directors and the committee chairs.
· Attend all monthly membership and Board of Directors meetings.
· Participate in the development of short-term and long-term strategic planning for the chapter.
· Represent the chapter in the Human Resources community.
· Complete other assignments as requested by the President or the Board of Directors.
Section 7.7: Core Leadership Area (CLA) Directors. Core Leadership Area Directors shall have such powers and perform such liaison duties as the Board or the President may determine. The responsibility includes awareness sessions and initiatives in the particular CLA as determined by the President and the Board. He/she shall have the authority to appoint sub-committees to plan and implement the activities associated with the CLA for the year.
ARTICLE 8
COMMITTEES
Section 8.1: Committees. The establishment of both standing and ad-hoc committees shall be the right of the Board of Directors.
Section 8.2: Committee Organization. Committees in addition to the Nominating Committee are established by resolution of the Board of Directors.
Section 8.3: Committee Chairpersons. Appointment of Chairpersons to committees is the sole responsibility of the President. The Chairperson and the President will seek interested members to participate in committee activities. Special Committees or task forces may be organized by the President to meet particular Chapter needs.
Section 8.4: Committee Activity. Committees are established to provide the Chapter with special ongoing services, such as Membership, Programs, Professional Development, Communications, Marketing/Public Relations, etc.
ARTICLE 9
ELECTRONIC VOTING
Mail or electronic ballots can be used for the election of Directors provided the Chapter has had at least one in-person meeting that year.
ARTICLE 10
STATEMENT OF ETHICS
The Chapter adopts SHRM's Code of Ethical and Professional Standards in Human Resource Management for members of the Association in order to promote and maintain the highest standards among our members. Each member shall honor, respect and support the purposes of this Chapter and of SHRM.
The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors. No member shall actively solicit business from any other member at Chapter meetings without the approval from the Board of Directors.
ARTICLE 11
PARLIAMENTARY PROCEDURE
Meetings of the Chapter shall be governed by the rules contained in Robert's Rules of Order (newly revised) in all cases to which they are applicable and in which they are consistent with the Law and the Bylaws of the Chapter.
ARTICLE 12
AMENDMENT OF BYLAWS
The Bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.
ARTICLE 13
CHAPTER DISSOLUTION
In the event of the chapter's dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).
ARTICLE 14
WITHDRAWAL OF AFFILIATED CHAPTER
STATUS
Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.
ARTICLE 15
TERMS USED
As used in these Bylaws, feminine or neuter pronouns shall be substituted for those of the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions. Note* These revised bylaws are not effective until approved and signed by SHRM CEO or designee
Ratified by the Membership of Chapter and signed by:
Chapter President: __________________________________________________________
Date ______________________________________
Approved by:
SHRM President/CEO or President/CEO Designee ________________________________
Date
Latest revision pending approval and adoption – January 24, 2007
Revised and approved by membership February 27, 1990
Revised and approved by membership September 28, 1993
Revised and approved by membership June 27, 1994
Revised and approved by membership September 26, 1995
Revised and approved by membership November 19, 1997
Revised and approved by membership October 23, 2001